Smart Classroom Equipment List With Price for Government Tender Requirements

Government schools and colleges across India are modernizing at a fast pace, and most new tenders now include a clear list of mandatory smart classroom components. Committees want systems that are reliable, long-lasting, teacher-friendly, and backed by proper certifications. They also want cost clarity. Yet, in many tenders, the biggest challenge is that equipment comes from several different vendors, which leads to mismatched hardware, higher installation time, and additional maintenance contracts.          

This is why single-unit solutions are gaining ground. Devices like Roombr bring the entire setup into one integrated system, which helps institutions meet tender norms without juggling separate projectors, computers, cameras, speakers, mic systems, and recording tools. With that mind shift, here is a detailed smart classroom equipment list with price ranges, based on what government bodies typically ask for.   

What Most Government Tenders Now Expect

Government tenders have become far more specific in the last few years. Earlier, they only asked for a “projector and board.” Today, they ask for interactive teaching tools, recording systems, content-sharing platforms, and better audio-visual clarity. Here are the most common requirements you will see across Samagra Shiksha, district-level initiatives, and state smart classroom programs:

• A large interactive display or interactive board
• A computing unit with a powerful processor
• Cameras that can record classroom sessions
• Wireless mics for teachers
• High-quality speakers
• Content storage and sharing support
• BIS/ISO-certified hardware
• Simple installation and easy maintenance
• Wireless protocols (Wi-Fi, Bluetooth) and essential wired interfaces (USB, HDMI, and Ethernet) 
• A teaching-friendly interface that works with multimedia content

Roombr fits squarely within these needs, as it combines all the above into a single mountable unit designed for Indian classrooms.     

The Equipment List Most Tenders Follow

Below is a typical equipment list that government evaluators expect. The descriptions focus on what the equipment should achieve, followed by how an integrated device like Roombr digital classroom hardware covers these points.

1. Interactive Display System

This includes a bright, clear, large-format surface where teachers can write, annotate, present, and run lessons visually. Traditional systems break this into a projector, a digital board, and separate sensors. Roombr merges all of it through a projection-based interactive surface that can reach 120 to 200 inches. It uses DLP technology, a 1080p resolution, strong brightness levels, and IR-based touch support. In tenders, this checks off the requirement for an interactive board without bringing in multiple devices. It also helps address searches related to holistic digital board for classroom price, because institutions often compare costs between a modular digital board setup and integrated options.     

2. Computing Unit

Most tenders ask for a minimum i5 processor, 8–16 GB RAM, SSD storage, and Windows OS. Roombr’s system uses an i5 or i7 with Windows 11, 16 GB RAM, and a 1 TB SSD. This means the computing power is built into the same device that powers the display, so the installation stays simple and power consumption remains stable.   

3. Audio System

Classrooms need speakers that can fill the room without distortion and mics that capture the teacher clearly. Government tenders often ask for wireless mics, a mic array, and at least 20 watts of output. Roombr includes a Harman 20W speaker, a high-sensitivity MEMS mic array, and both hand and lapel mics in the box. This removes the need for external audio procurement or a multi-vendor AMC.

4. Camera and Recording Setup

Most state tenders now require session recording, either for hybrid teaching, remedial support, or digital archives. Roombr comes with front and rear 8 MP cameras, wide-angle coverage, and HD recording. It works directly with its own desktop app, which can record, store, and allow teachers to share videos with students.

5. Connectivity

Tenders expect a combination of ports and wireless support: USB, HDMI, Ethernet, Wi-Fi, Bluetooth, and sometimes even 4G. Roombr covers all of these. It includes multiple HDMI inputs and outputs, four USB 3.0 ports, 4G LTE support, fast Wi-Fi, and Bluetooth 5.1.

6. Teacher Tools and Software

Along with hardware, tenders expect software that supports live classes, instant sessions, student management, class recordings, content storage, and assessment tools. The Roombr App provides all of this in one place. Teachers can create, record, archive, assign homework, and track student progress.    

Price Breakdown for Government Tender Packages

While each state has its own price band, the cost breakdown below reflects realistic market ranges for smart classroom equipment based on current procurement trends.

1. Standard Classroom Package

This suits most government secondary schools. It includes the interactive display, computing engine, camera setup, wireless mics, speakers, connectivity ports, and software tools.

Estimated price range: ₹1.8 lakh to ₹2.5 lakh

This is often lower than the combined cost of a projector, interactive board, PC, camera, speaker system, and separate recording tools. 

2. Advanced Classroom Package

This is aimed at colleges and teacher training centres that need stronger processing, larger projection, and more extensive storage or cloud-driven collaboration.

Estimated price range: ₹2.8 lakh to ₹3.6 lakh

3. Hybrid + Recording-Focused Package

Some government institutions want stronger recording and remote-teaching capabilities. This setup uses the same integrated unit but with added digital tools and optional accessories.

Estimated price range: ₹3 lakh to ₹4 lakh

These ranges reflect a complete system rather than separate purchases. When committees compare numbers, they often find that this approach reduces long-term spending because support, installation, and parts all come from a single vendor.

Smart Classroom Equipment List Price Note: 

Please be aware that the price ranges provided above are estimated market figures based on current government procurement trends. These are not final or accurate quotes.

To receive an official, customized price list and technical specification sheets for Roombr smart classroom equipment that aligns precisely with your specific government tender requirements, please fill out our enquiry form here.  

Why Integrated Systems Reduce Procurement and Maintenance Costs

Government tenders often face problems when each piece of smart classroom equipment comes from a different supplier. Every breakdown leads to delays, multiple service calls, and a complex AMC trail. With an all-in-one device, these issues reduce sharply. Roombr needs only one installation, uses one power line, and brings every component under one support plan. Classrooms also become easier to maintain over time, because a single replacement covers the entire functionality.

Certification and Compliance

Most government tenders require BIS certification and ISO-standard hardware. Roombr meets both benchmarks. This removes a major barrier in technical bid evaluations, where many modular setups fall short because only some parts carry certification.

Final Thoughts

When government institutions prepare their tender documents, they look for clarity, durability, and long-term value. A smart classroom setup should not feel complicated or fragile. It should help teachers teach better and help students learn better. When the technology is unified, classrooms become easier to run, and budgets stretch further.

With an integrated solution like Roombr, schools can meet every item on the smart classroom equipment list with price transparency, fewer components, and complete compliance. It brings interactive teaching, recording, collaboration, and assessment into one device, making it well-suited for modern Indian government classrooms.   

Bring Tender-Ready Smart Classrooms to Your Institution

If you’re planning a new tender or upgrading existing rooms, now is the right moment to look at a solution that cuts confusion and delivers consistent results. Roombr gives you every tool you need in a single, reliable device, from teaching to recording to sharing lessons. This keeps budgeting clear, installation simple, and classroom use smooth for teachers at every level. 

If you want exact pricing, technical sheets, or a guided demo for your committee, reach out. We’ll walk you through the setup and help you choose the right model for your school or college. Book a FREE Roombr demo here.